BOOKKEEPER

Small Office Home Office (SOHO) Bookkeeping System

Prospective Users :

Welcome,
If you are a small business owner dealing with the sale, repair and maintenance of domestic appliances and you are looking to spend more time at the bench and less time with the paperwork and your Accountant, then BOOKKEEPER for Windows (Version 1.31), a Personal Computer based bookkeeping system, is for you.

BOOKKEEPER has been designed with the intention of offering most small businesses the opportunity to move over to a simple, yet extremely effective computerised bookkeeping system.

Operation of BOOKKEEPER requires no previous computer skills.

A Windows Based personal computer and printer is needed.

The Areas of Business Bookkeeping which are Maintained by BOOKKEEPER

Jobs and Sales, Clients:

The Jobs and Sales module manages the progress of all work (repairs, warranty claims, sales, quotes, laybys, service calls and installations), which are automatically allocated a job number as they are entered.
Records can be searched for and listed by Date, Client, Equipment Repaired or Goods Sold.
You can produce a listing of jobs that have not been completed to assist in managing your work.
Job summaries, reports of income and monies owed to you can all be produced and printed.

The Clients module is used to keep track of clients, either to add new clients, delete clients or to modify their records.
It also provides powerful searching facilities which makes finding a client record easy.

Expenses and Expense Categories:

Expenses fall into two types, Profit and Loss and Balance Sheet Items.
Each of these expense types can have up to 100 categories which are set up by the user to suit their own business circumstances.
Expense records can be looked up or searched for by invoice number, category, date or description.
Totals of your expenses can be obtained for any selected category, date or period.

Stock Purchases, Purchase Orders and Suppliers:

Stock Purchases can be looked up or searched for by Invoice Number, Supplier, Date or Description of Goods Purchased.
The total of your purchases can be listed and printed for a particular date, period or even a supplier.
The Summary option gives a listing of Stock Purchases and their status.
Purchase Orders can be created and then printed or faxed to your suppliers.
Purchase Orders can be listed numerically or by supplier, date and any outstanding orders.

The Suppliers module keeps details on Suppliers which include Name, Address, Phone, Fax, Contact person, Settlement discount, Last Stock Purchase number and Year to Date Total.
The latter three details being useful to assist in negotiation of future supplies.
You can list suppliers Numerically, Alphabetically or by matches to Name, Address or Phone

Inventory:

This module is used to add new items to the system as well as delete or modify existing records.
You can look up an item by number, item code or description and then modify the record.
A list that contains all details of your inventory can be displayed and printed and can be in numerical or item code order or you can select to list only items that match to an item code, a description and a location.
A valuation of your inventory can also be made using any of the options listed above.
You can select the Auto Inventory Update feature which allows the Inventory levels to adjust as stock purchases are made, or parts are used in repairs and sales.
This ensures that your inventory valuations are always up to date.

Accounts:

The Accounts module is useful for printing Invoices and Accounts for clients as well as entering Payments made on Jobs, Sales and Laybys.
Debtors and Creditors options let you list Unpaid Invoices, Stock Purchases and Expenses.
A Business Operation Summary, which can produce Monthly or Year to Date Reports, is used to gauge business performance.
Monies received can be listed Daily, Weekly, Monthly, Year to Date or for any specified period.

System Management:

System Management (Options and Tools/Data Management) lets you perform housekeeping and setup functions such as an hourly charge rate or quotation costing.
Data backup and viewing of past financial years are also available.
An extremely useful function is the End of Financial Year option which closes off your records, archives them to disk and opens up a set of records for the new financial year.
There are separate User and Management authority codes, allowing limited access by employees to management records.
You can construct your own Titles for Invoices, Receipts, Remittance Advices etc as well as selecting the fonts that your printer will use.

Summarising, BOOKKEEPER for Windows (Version 1.31) offers
Easy data entry
Large variety of printouts
Easy to use Menu Driven Program designed for the first time PC User.

Existing Users :

For businesses currently using BOOKKEEPER, DOS Versions 2.2, 2.2A, 2.3, 3.1A, 3.1B and 3.1C modifications and new features included in the Windows Version 1.2 are:-

Jobs and Sales, Clients:

* New Job Types Include Layby, Service Calls, Warranty Claims and Installations.
* Lists Incomplete Repairs, Quotes, Sales etc.
* Searches Are More Powerful.
* Ability To Set Up Accounts For Clients.

Expenses and Expense Categories:

* Unpaid Expenses as well as Totals of Expenses can be Listed by Weekly, Monthly, Year to Date or for a Specified Period.

Stock Purchases, Purchase Orders and Suppliers:

* Improved Suppliers Database.
* Improved Return Goods for Credit options
* Unpaid Stock Purchases can be listed By Supplier, Weekly, Monthly, Year To Date Or For A Specified Period.
* Searches Are More Powerful.
* Purchase Order creation and tracking system.

Inventory:

* Complete Inventory system.
* User generated Item Codes.
* Powerful inventory listing facilities
* Multiple inventory valuation criteria

Accounts and System Management:

* Improved Password Security.
* Supports all printer types (Windows Printers).
* Allows User To Construct Their Own Logos/Titles For Invoices, Receipts, Remittance Advices etc.
* More Powerful Database Function For Archiving And Restoring Data From Floppy Disk.
* Monies Received Can Be Listed Daily, Weekly, Monthly, Year To Date Or For Any Specified Period Which Allows Easy Accounting of Bank Deposits.
* Business Operation Summary Now Has Monthly As Well As Year To Date.
* Most Totals And Unpaid Listings Now Have Weekly, Monthly, Year And Specified Periods.
* Allows Deposits For Sales And Payments For Laybys.
* Searches Are More Powerful.
* Look at any financial years Data with ease.

DOS users must obtain an upgrade to DOS Version 3.1 to use BOOKKEEPER for Windows Version 1.31

Current users of BOOKKEEPER for DOS Version 3.1 can share data with DOS and Windows Versions.

For More Information Email me at [email protected]